top of page
  • Writer's pictureAmy Lockwood

Navigating Online and In-Person Business Meetings with Confidence: Business Meeting Tips & Tricks

In the fast-paced world of business, meetings are a vital component of communication and collaboration. Whether you're facing online video conferences or in-person gatherings, summoning your inner strength is crucial to navigate these encounters with confidence and poise.


lady talking in business meeting

In this article, we will explore effective strategies to tap into your inner strength god, empowering you to handle both online and real-life business meetings with grace and assertiveness.


Embrace Mindfulness and Self-Care

Prior to any meeting, take a moment to center yourself through mindfulness techniques such as deep breathing or meditation. Engaging in self-care practices like exercise, adequate sleep, and healthy nutrition will enhance your mental and emotional well-being, boosting your inner strength and resilience.


Prepare and Research

Arm yourself with knowledge and information about the meeting's agenda, participants, and objectives. Thorough preparation allows you to feel more confident and better equipped to contribute meaningfully to the discussion. Research relevant industry trends and updates to stay informed and showcase your expertise.


Set Clear Intentions for the Business Meeting

Before entering a meeting, set clear intentions for what you hope to achieve and the impression you want to make. Visualize yourself speaking confidently, articulating your ideas, and engaging with others constructively. This mental preparation will help summon your inner strength and align your actions with your desired outcomes.


Develop Effective Communication Skills

Sharpen your communication skills to convey your ideas effectively and assertively. Practice active listening, maintain eye contact, and use a confident tone of voice. Pay attention to non-verbal cues and body language, projecting confidence and professionalism.


Maintain a Positive Mindset

Cultivate a positive mindset by reframing any negative thoughts or self-doubt. Embrace the belief that you have valuable contributions to offer and that the meeting is an opportunity to showcase your skills. Surround yourself with positive affirmations and supportive colleagues to bolster your confidence.


Embody Professionalism

Demonstrate professionalism by dressing appropriately, whether for an in-person or online meeting. Maintain punctuality, be prepared with relevant documents or materials, and show respect for others' time and opinions. A professional demeanor will project confidence and garner respect from your peers.


Practice Assertiveness

Assertiveness is key to asserting your ideas and needs effectively while respecting others' viewpoints. Express your opinions clearly and confidently, back them up with facts and evidence, and engage in healthy debate. Cultivate a balance between listening and speaking up, ensuring your voice is heard without dominating the conversation.


Manage Online Meeting Challenges

In virtual meetings, navigate technical challenges by familiarizing yourself with the meeting platform in advance. Test your audio and video settings, ensure a stable internet connection, and have a backup plan in case of any disruptions. Maintain professional etiquette, mute yourself when not speaking, and actively participate through appropriate digital engagement.


Handle Difficult Situations with Grace

In challenging or confrontational moments, draw upon your inner strength to remain calm and composed. Respond instead of reacting impulsively, and strive to find common ground and constructive solutions. Address conflicts diplomatically, focusing on productive resolutions rather than personal attacks.


Reflect and Learn

After each meeting, take time to reflect on your performance, identifying areas for improvement and celebrating your successes. Seek feedback from trusted colleagues or mentors to gain valuable insights. Continuously learn and grow from each meeting experience, adapting your approach to become an even stronger communicator and contributor.


How can I do well in a business meeting?


Preparation is Key

Research the meeting's agenda, objectives, and participants beforehand. Familiarize yourself with the relevant topics and come prepared with thoughtful insights and ideas. This demonstrates your commitment and enhances your contribution.


Active Listening

Listen attentively to others' perspectives and ideas. Engage in active dialogue by asking questions, seeking clarification, and showing genuine interest. Effective listening fosters collaboration and helps build stronger relationships with your colleagues.


Engage and Contribute

Be an active participant by sharing your insights, offering solutions, and providing valuable input. Communicate clearly and concisely, and support your ideas with relevant data or examples. Aim to strike a balance between assertiveness and respect for others' opinions.


The Do's and Don'ts of a Business Meeting: Business Meeting Tips for Starting Out


Do:

  • Arrive on time or log in promptly for virtual meetings.

  • Dress professionally, maintain good posture, and make eye contact.

  • Be polite, respectful, and mindful of others' time.

  • Take notes to stay engaged and follow up with action items promptly.


Don't:

  • Interrupt or dominate the conversation.

  • Avoid using jargon or excessive technical terms that may confuse others.

  • Refrain from side conversations, checking your phone, or engaging in distracting behaviors.

  • Be mindful of your body language, avoiding crossed arms or disinterested facial expressions.


Are in-person meetings more effective?


In-person meetings offer unique advantages, such as immediate non-verbal communication, stronger personal connections, and the ability to read and react to the room. Face-to-face interactions can foster trust and build relationships more effectively. However, virtual meetings have gained popularity for their convenience, cost-effectiveness, and ability to connect teams across geographical boundaries. The effectiveness of meetings depends on the specific circumstances and the participants' ability to adapt and engage.


What not to say in a business meeting?


Avoid Negative Phrases

Refrain from using negative language or criticizing others' ideas openly. Instead, focus on constructive feedback and suggestions that contribute to the discussion.


Steer Clear of Offensive Remarks

Be mindful of cultural sensitivities and avoid making offensive or discriminatory comments. Maintain a professional and inclusive environment that respects diversity.


Don't Overcommit

Be cautious when promising deliverables or timelines in the heat of the moment. Take time to evaluate your capacity and consult with relevant stakeholders before making commitments.


 

Embrace the power within you and summon your inner strength god to conquer any business meeting, whether it's online or in real life. With a foundation of mindfulness, preparation, effective communication, professionalism, and a positive mindset, along with these business meeting tips and tricks, you'll command the room and leave a lasting impression on your colleagues and clients.


Remember, each meeting is an opportunity to showcase your expertise, contribute valuable insights, and establish meaningful connections. By tapping into your inner strength, you'll not only excel in business meetings but also inspire others with your confidence and determination. So, go forth and harness your inner strength, because the world of business is waiting for your powerful presence.

2 views0 comments

Comments


bottom of page